Being a freelancer means being your own boss, and that can be awesome. You go out, kill something, and drag it home every day. That’s how it’s done, baby!
And you’re not alone. In fact, about 60 million American workers (which represents 39% of the entire workforce) did some form of freelance work, earning a whopping $1.35 trillion in 2022.1
After all, being a freelancer comes with some nice perks. You choose your hours, what projects to take on, and where you work. Basically, you get to be your own CEO! Even if you already have a full-time job, freelancing is a great way to earn some extra money. And let’s be honest, who doesn’t want more cash in their pockets?
But here’s some real talk: Whether you’re a full-time freelancer or just make a few hundred bucks here and there with a small side hustle, it will impact how you file your taxes. And if you’re not careful, you could lose a large chunk of your freelance income to an enormous tax bill.
Let’s run through some important basics that freelancers need to know about their taxes.
What taxes do I owe on my freelance income?
In most cases, freelancers will need to pay two types of taxes: income taxes and the self-employment tax.
If you earn $400 or more from freelance work in any given year, you’re responsible for paying self-employment taxes on those earnings. But remember, you need to report any freelance income you earn on your tax return, and you’ll have to pay income taxes on all of your freelance income.
That’s why we recommend setting aside around 25–30% of every freelance check you receive in a separate savings account to cover both your income taxes and self-employment taxes.
That way, you won’t get blindsided by a huge tax bill once tax season rolls around. Believe us, you don’t want to find yourself searching between the sofa cushions for cash to pay your taxes the night before Tax Day!
What is the self-employment tax?
At a normal full-time job, your Social Security and Medicare taxes are taken out of your paychecks automatically—and your employer covers half of those taxes. But as a freelancer, you’re considered both an employee and an employer. That’s why the IRS wants you to cover the whole 15.3%.
The Schedule SE tax form helps you calculate your self-employment tax, which you’ll then report on your standard Form 1040.3 You might also be able to deduct half of the self-employment tax (the portion your employer would have paid) on your 1040.
And remember, the self-employment tax is in addition to your regular income taxes!
How do I find out if I need to pay quarterly taxes?
Why? Because the U.S. is a pay-as-you-go tax system. If you have a “normal” 9-to-5 job with a salary, benefits and the whole nine yards, chances are your employer is withholding taxes from each paycheck and sending that money to Uncle Sam to cover your tax liability throughout the year. But that’s usually not the case with your freelance income—and that’s where quarterly taxes come in.
If you’re only making a couple thousand dollars or less freelancing each year, you can probably skip quarterly tax payments and just report your freelance income when you file your tax return.
Got small business tax questions? RamseyTrusted tax pros are an extension of your business.
But if it looks like you’ll owe $1,000 or more in taxes on your freelance income in any given tax year, Form 1040-ES can help you ballpark how much you’ll make during the year and then determine your estimated taxes based on your projections.5
When do I have to pay quarterly taxes on my freelance income?
Like we said earlier, the federal government is impatient and doesn’t want to wait until next April to collect your tax dollars. So if your freelance gigs are booming, you’ll probably need to pay the IRS on a quarterly basis.
Here are the quarterly estimated tax deadlines for the 2023 tax year:6
When You Get Paid
Tax Due Date
Jan. 1–March 31
April 18, 2023
April 1–May 31
June 15, 2023
June 1–Aug. 31
Sept. 15, 2023
Sept. 1–Dec. 31
Jan. 16, 2024
If you underpay your quarterly tax payments—these are estimates, after all—you’ll have to pay the remaining taxes when you file your annual tax return. (And yes, freelancers must file an annual tax return by April 15—just like everyone else.) On the other hand, if you overpay your quarterly taxes, you’ll receive the excess amount back in the form of a tax refund.
What other tax forms do I need to file my taxes as a freelancer?
As a freelancer, you should receive 1099-NEC forms (which stands for nonemployee compensation) from each business client who paid you $600 or more.7 For example, if you’re an event photographer who worked several corporate events for a specific company in your town, you can probably expect them to send you a 1099-NEC form.
What if your customers or clients use Venmo, PayPal or other online payment systems to pay for a product or service you offer? If that’s the case, you might get 1099-K forms from those online payment systems instead.8
But just because you didn’t receive a 1099-NEC or 1099-K from a client doesn’t mean you’re off the hook. You still need to report all your self-employment earnings to the IRS on a Schedule C form.
A Schedule C tax form serves as the hub for all your freelance income and expenses. First, you’ll report all the freelance income you earned during the tax year in Part I. This includes amounts already reported on the 1099 forms you received from clients and amounts not yet reported from clients who didn’t send a 1099. After that, you’ll list your expenses in Parts II–V to see if you can claim any deductions.
Tax Deductions for Freelancers
Tax deductions lower your taxable income, potentially reducing your tax bill and saving you hundreds of dollars in the process. And as a freelancer, you get to claim a bunch of them!
But many self-employed professionals don’t take advantage of tax deductions they qualify for. That means some freelancers are paying more taxes than they have to!
As a freelancer, you can claim deductions on expenses that are "ordinary and necessary" for the operation of your business. Some of the most common deductions for freelancers include:
- Advertising and marketing
- Office supplies
- Computer equipment and software
- Travel and business meals
- Home office
Careful documentation and detailed bookkeeping—like saving all your original receipts and invoices—can help you prove those expenses were vital to your business, which will save you money come tax season.
A simple way of tracking your expenses is by opening a separate checking account specifically for freelance work. It’s a great way to keep your personal and business finances separate—and track your expenses so you can claim them on your income taxes.
How to Pay Your Freelance Taxes
As a freelancer, you need to understand how to file and pay your taxes the right way. It’s not optional—this is part of the job!
The good news is you don’t have to be worried and stressed every time tax season rolls around. If you follow these simple steps, you’ll be able to file your taxes with confidence and focus on what you love most about your freelance gig:
Step 1: Keep accurate records of your income and expenses.
Make sure to keep all of your receipts, invoices and financial records organized and up to date. This will make it much easier to prepare your tax return and claim any self-employed deductions you might qualify for.
There are plenty of accounting software options out there that make it easy to track your income and expenses as you go. That way you’re not trying to dig through a mountain of receipts trying to figure out how much you spent on office supplies seven months ago.
Step 2: Determine whether you operated at a profit or loss.
As a freelancer, you're probably going to be seen as a sole proprietor by the IRS for tax purposes. This means you'll report your freelance income and expenses on a Schedule C (Form 1040), which is part of your personal tax return (because the business is you—not some separate business entity like a corporation or a partnership).
This form will show the IRS whether you earned a profit through your freelance work or operated at a loss. Ultimately, you’ll pay taxes on the net profit or loss you report on your Schedule C.
Step 3: Pay estimated taxes quarterly.
Like we mentioned earlier: Since you won't have taxes withheld from your freelance income like you would if you were a salaried employee at a “normal” job, you'll probably need to pay estimated taxes every quarter.
You can use Form 1040-ES to estimate how much you owe each quarter and send in your payment to the IRS.
Step 4: File your tax return.
We’re in the home stretch now! To file your tax return, you can either file electronically using a reliable tax software—like Ramsey SmartTax—or you could hire a tax professional to help you with your return. And make sure to file your tax return by Tax Day, which is typically April 15 every year (unless that day lands on a weekend or a holiday).
Just remember that as a freelancer, you’re the boss. That means it's on you to keep accurate records, pay your taxes quarterly, and file your tax return on time. As long as you follow these steps, you'll stay on top of your tax obligations and avoid any late penalties and interest charges from the IRS.
Find a Tax Professional You Can Trust
Taxes are complicated enough as it is—and they only get more complex when you throw multiple streams of income into the mix. One of the biggest mistakes you could make as a freelancer is to try and go it alone when tax season comes around.
Our nationwide network of RamseyTrusted tax professionals—like our Endorsed Local Providers (ELPs)—can help. Work with a top-rated tax advisor who will take the time to help you understand your tax situation and make sure you get every deduction you’re eligible for.
Or if your taxes are pretty straightforward and you want an easy-to-use tax software that can give you some peace of mind, check out Ramsey SmartTax!
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